Timesheets

How a timesheet is made, checked, approved and used for pay and invoices.

Last updated 3 November 2026

How a timesheet starts

1. A staff member presses Start shift when they arrive and End shift when they leave, with a sign-off from their supervisor or the participant.
2. They then send it with Submit timesheet, and it waits under Pending approval.
3. If someone could not clock on, add it yourself with + Add timesheet.

Check and approve

1. Open a timesheet from the list. Correct the times with Adjust times (a reason is kept in its history), and add or remove breaks.
2. Press Approve, or Decline with a reason the staff member will see.
3. To approve many at once, switch to By staff, tick people and press Approve pending.
4. An approved timesheet can be sent back with Reopen.

What happens next

1. Only approved timesheets are counted for pay runs and invoices.
2. Choose the period with the period selector — Weekly (Mon–Sun), Fortnightly, Monthly and more — and Export CSV when you need a file.